Texas Notary Public: I-9 Authorized Agent Service


 

Texas Notary Public: I-9 Authorized Agent Service

 


 

Accountancy Group provides authorized representative services to those companies which are not physically present at Dallas and needs someone to authorize the I-9 verification
– By law, your employee while filling out the I-9 Form must meet hiring company or authorized representative with the valid original documents. Here are some facts by ucis.gov regarding I-9 verification (Last Reviewed/Updated: 03/27/2014-click here for original publication):
– The Department of Homeland Security does not require the authorized representative to have specific agreements or other documentation for Form I-9 purposes.  If an authorized representative fills out Form I-9 on your behalf, you are still liable for any violations in connection with the form or the verification process.
– When completing Form I-9, we as your authorized representative must physically examine each document presented to determine if it reasonably appears to be genuine and relates to the employee presenting it.  Reviewing or examining documents via webcam is not permissible. Your employee must schedule a visit to meet us physically with original documents.
– We have right to deny representing you for I-9 if your employee for any reason discriminates,  abuse or threaten the Accountancy Group Staffs. If your employee expresses intention to harm or kill. Intention to take hostile action by your employee will cause denial of representation for that employee.
– We, the notary public acting as an authorized representative of you, will not act as a notary for I-9 Forms. When acting as an authorized representative for I-9, the notary public should not provide a notary seal on Form I-9.
– For all other documents, other than I-9 and related documents, we are allowed to present a notary seal.
– As I-9 Authorized Representative , “Section 2. Employer or Authorized Representative Review and Verification” will be completed and signed.  Section 2 must be completed within 3 business days of the employee’s first day of employment.
– For Section 2, we must physically examine one document from List A OR examine a combination of one document from List B and one document from List C as listed on the “Lists of Acceptable Documents” on the next page of the I-9 form.
– For each document we review, record the following information: document title, issuing authority, document number, and expiration date, if any.)

 

List A OR List B AND List C
Identity and Employment AuthorizationDocument Title:Issuing Authority:Document Number:Expiration Date (if any)(mm/dd/yyyy): IdentityDocument Title:Issuing Authority:Document Number:Expiration Date (if any)(mm/dd/yyyy): Employment AuthorizationDocument Title:Issuing Authority:Document Number:Expiration Date (if any)(mm/dd/yyyy):

Texas Notary Public: I-9 Authorized Agent Service


 

STANDARD PROCEDURE FOR REMOTE HIRES

 


 

Occasionally, a company may hire an employee who will be paid by the company yet will not physically work at the company physical location and, therefore, cannot present original documents to a company for inspection. Nonetheless, if the employee is employed within the United States, the Form I-9 must be completed.

 

Steps:
1. Locate and designate an Authorized Agent.An Authorized Agent can be any person who is authorized & designated to complete the employee’s I-9 form on behalf of the company. Any notary public can be designated as the I-9 Authorized Agent. The hiring company should note that it will be held responsible for the actions of the Authorized Agent.
2.  Authorized Agent must be authorized to process each employee’s I-9 form.
3. Send the following documents to the Authorized Agent:
– Appointment Letter to authorize Authorized Agent to Start working on I-9 Form
– Authorize Authorized Agent to process each employee I-9 form

 

4. The employee completes section 1 of the Form I-9 only.
5. The employee presents the Form I-9 and acceptable documents to the Authorized Agent physically. Webcams and online tools are not allowed.
6. The Authorized Agent copies the original documents, fills out section 2 of the Form I-9 and provided signature to certify the employee verification
7. Returns the form i-9 and employee identification documents to employer.
– If authorized agent is in agreement with the company to send the I-9 to them via mail, then I-9 and identification documents are mailed to company
– Someone from company may be scheduled to pick-up the documents on regular basis


 

AG Comprehensive & Advance way of Managing & Tracking

 


Accountancy Group provides comprehensive and advance way of managing & tracking completion of new employee I-9 forms. Employer authorized us to proceed with I-9 Section 2 by filling the form below. We will meet with your employee physically and upload all the identification and work eligibility documents with status. You will be able to access the documents for 3 months before they are purged. Try the form below by using following credentials:

Username:Test

Password:Test

AG Enrollment Steps:

1. If you agree to the price above then we request you to write a “Letter of Intent” addressing Prasanna Rawal and stating you are willing to get our service. It will allow us to prepare agreement  documentation. You can escape this step if you want to escalate the enrollment.
2. We will send you a one page document which will state the high level agreement between you (Our Client) and us (Accountancy Group, LLC). You will be asked to sign and send it back to us including a formal “Appointment letter” as an authorized representative for your company (Our Client) which  will authorize us to start working with your employees’ I-9 Forms. Sample “Appointment letter” is provided at the bottom of this page.
3. You (Our Client) will then be asked to register and will be granted access to the I-9 Tracking Tool (similar to example above). You will be able to track the progress and download the documents of your employee
4. You will receive a link to portal where you can see your outstanding bills and make the payment as they due. You can schedule auto-payment if it is convenient to you. It is ACH Secure Transaction with bank level encryption and security.
5. Every time a new employee needs to complete the I-9 form from Texas, then you will simply add new employee form in I-9 Tracking Tool (similar to example above). We will meet your employee and complete form.


 

What else you Get ?

 


Accountancy Group provide full service accountancy services to clients throughout United States. Whenever you need any assistance or consultation on your bookkeeping, financial, accountancy needs; then as you being our client, we will support you with all possible solutions we can.  Our Services:
1. Company Formation/Dissolution all states of U.S. Progress & Status available online 24/7/365
2. Bookkeeping with Transaction Trails to protect our clients from loss. Book Status available online 24/7/365
3. Payroll with Payroll Taxation to manage unlimited number of employees. Employee, Taxation Status available online 24/7/365
4. Corporate & Individual Taxation. Status available online 24/7/365
5. Texas Licensed Notary Public with I-9 Authorized Agent Service. Status available online 24/7/365
6. Accounts Receivable and Accounts Payable. Wondering to automate your A/R and A/P then we are here to help. Cost is below you can imagine and secure as bank. Send invoices, get paid electronically or by check. Send Paper checks and paper invoices, track the processing status online 24/7/365
7. You will have  a direct access to the Advisor assigned to you to answer your questions
8. Your documents will be assured highest quality and accuracy. We will review your documents daily, weekly and monthly
9. Chat Service is for you to use. Ask question to get the immediate help. If we can’t answer immediately then we will follow-up with you with our advice and recommendations
10. We have team of software engineers, who help our clients build customized applications to solve their business issues.
11. Our Job Portals, Clients Portal and Professional Training Programs – increase your SEO and Your Company efficiency.
12. Our Knowledgebase provides most comprehensive and up-to-date information related to accountancy services and best practices.
13. Our bookkeeping clients get Free Hosting for their webpages and web applications
14. All our services accessible online 24/7/365. You don’t have to wait another day to get the status


 

Sample “Appointment Letter”

 


Simply copy and paste to word document. Add your company detail and signature then send it to us as PDF. You are enrolled!

<Company Hiring Authorized Agent>
<Official Address >
<Date>

 

<Company or Authorized Agent Name>
<Official Address of Authorized Agent>

 

Subject: I-9 AUTHORIZED AGENT FOR REMOTE EMPLOYEE HIRE OFFER LETTER

The is authorizing you to act as our representative to examine the identification and work eligibility papers for a new employee. Because the U.S. Citizenship and Immigration Services (USCIS) requires us to verify the right of our employees to work in the United States, we are asking you to serve as our representative in this matter by examining the person’s paperwork for us and signing the attached USCIS Form I-9 as our authorized agent.

Service Agreement:
1. Verify that the employee has completed Section 1 of the Form I-9 prior to completing Section 2. The employee must present to you a suitable set of identification papers as given on the “List of Acceptable Documents” page. The employee can present either:
– Any one document from List A or
– Two documents, one from List B (identity) and one from List C (work eligibility). Note: The List B document must be a photo ID.
2. We need you (our representative) to complete “Section 2. Employer Review and Verification” indicating which document(s) were presented to you and their associated information. This includes the Document Title, Issuing Authority, Document Number and expiration date (if any). Note: View only original non-expired documents. Faxes, photocopies, scanned documents, and laminated social security cards are unacceptable.
3. We also need you to complete the Certification section of the I-9 Form. The employment begin date has been provided to you on the Approved I-9 Form Notice for individual employee (provided below). Please complete the certification section as follows:
– Enter the employee’s date of hire (as indicated on the Remote Hire Authorize Agent Notice Form)
– Sign the Authorized Representative section
– Print your name, title and address in the spaces provided
– Date the form (enter the date you reviewed the employee’s documents)
If you are a notary public, we understand you will not provide notary seal or attach a notary certificate to these documents for which you are assigned as the I-9 Authorized Agent.

<Name and Signature of Representative from Company who is Hiring Authorized Agent>

<Department>

<Contact Information>

<Company who is Hiring Authorized Agent>

<Official Address >

<Date>

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